Exchange 2007 Resource Scheduling Facts

For Room and Equipment mailboxes, you can configure automatic scheduling so that meeting requests sent to the resource mailbox are processed automatically. There are two methods to enable automatic scheduling:

• With Calendar Attendant scheduling, the Calendar Attendant is responsible for granting scheduling requests based on the resource calendar.
• With booking policies, you define policies that identify who can schedule resources, when the resource can be scheduled, and the message that users receive in response to a booking request.

You cannot use the Management Console to configure resource scheduling. Use the Set-MailboxCalendarSettings cmdlet to enable and configure scheduling requests. The following table describes various resource scheduling tasks:

Task	Description
Configure automatic booking	To configure automatic booking, you must enable the booking type. Use the -AutomateProcessing switch to enable or disable automatic scheduling on the mailbox. The None parameter disables resource scheduling. The AutoUpdate parameter enables resource scheduling using the Calendar Attendant. The AutoAccept parameter enables scheduling using resource booking policies that you define.
Identify resource delegates	A resource delegate is a user assigned to the resource that approves or rejects meeting requests that are not processed automatically. For example, the delegate approves requests that do not meet the defined policies. Use the -ResourceDelegates switch to identify one or more users who are resource delegates.
Identify who can schedule a resource	When you enable resource booking, you manually identify who can submit meeting requests. Use the following switches to enable booking submissions from all users: When -AllBookInPolicy is set to $true, all users can submit scheduling requests. Requests that meet the defined policies are approved (booked) automatically. When -AllRequestInPolicy is set to $true, all users submit scheduling requests. Requests that meet the policy conditions are sent to the resource delegate for approval. When -AllRequestOutOfPolicy is set to $true, users can submit requests that do not meet policy conditions. These requests must be approved by a resource delegate. Use the following switches to identify a list of users who are allowed to submit scheduling requests: Use -BookInPolicy to identify a list of users whose requests are granted automatically as long as those requests meet the policy conditions. Use -RequestInPolicy to identify a list of users who can submit requests, but whose requests must be approved by the resource delegate. Use -RequestOutOfPolicy to identify a list of users who can submit requests that do not meet policy conditions. Requests must be approved by a resource delegate.
Configure policy settings	When using resource booking, use the following switches to configure when the resource can be scheduled: Use -ScheduleOnlyDuringWorkingHours to limit scheduling during normal work times. Use -AllowRecurringMeetings to allow or disable scheduling requests that occur on a regular basis. Use -BookingWindowInDays to require that booking requests be made the specified number of days before the scheduled time. Use -AllowConflicts to allow the resource booking agent to grant requests that conflict.

Additional command switches allow you to configure the response sent to meeting organizers, remove attachments or comments from the calendar entries, or delete non-calendar requests.
Note: To run the Set-MailboxCalendarSettings cmdlet, users must have the Exchange Organization Administrator role. This is because settings affect not only the recipient, but also organizational-wide settings.

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